If you want to be a productivity king, automation is the name of the game. In email, that means setting up filters, so when an email hits the inbox, it automatically goes where you want it to, and does what you tell it to. If you haven’t hopped on board the email automation train yet, let’s look at how to create rules in Gmail to filter your emails. Show Read more: What to do if your Gmail is not receiving emails QUICK ANSWER To filter your emails in Gmail, click the three jagged lines to the right of the Gmail search bar. When the advanced search box comes up, enter the details of the email you want to filter and click Create filter. Alternatively, open the email you want to filter and go to More—>Filter messages like these. This will also take you to the advanced search box with some pre-filled details. Create a rule in Gmail to filter your emailsAt the time of writing, you can only create Gmail filters on the desktop browser. Although filters work in the mobile app, you cannot create, maintain, or delete them there. For that, you need to use desktop Gmail. With that caveat out of the way, let’s create a filter. There are three ways to start creating a filter. Inside an existing email. Mark O'Neill / Android Authority And in the advanced search box, which can be accessed from the Gmail search bar. Just click the three jagged horizontal lines to the right. Whichever one you choose will automatically redirect you to the advanced search box anyway. But these are a few ways to reach the same destination. The advanced search criteria optionsHowever you reach the box above, you now need to select which search criteria you will specify for that email. The more granular and exact you can get, the better the filter will work. Most of them are pretty self-explanatory. However, here are two tips.
Once the search criteria have been specified, click Create filter. Creating the filterWhen you click Create filter, you’ll now be asked to specify what should happen to the email when one arrives that meets all of the specified criteria. Tick the boxes for all the ones you want — there’s no limit to how many you can choose. However, be careful that one option doesn’t conflict with another. Please note that if you select Forward it to or Send template, you must make the forwarding address or template first. Otherwise, when you attempt to make them from this menu, you will be taken away to the appropriate Gmail section, and all your filter settings will be wiped. This box also detects how many emails in your account already meet the specified criteria. This is shown at the bottom at Also apply filter to. You can then decide whether to apply the filter to those emails or only for future ones. FAQsYes, you can. If you have a set of filters you want to transfer to another Gmail account, you can export them out of the first account and import them into the other.
Gmail doesn’t offer a search function for filters. What you can do is go to the Filters page in Settings and use the CTRL+F keyboard combination (or CMD+F on macOS) to search the page for matches. A wildcard is when you don’t specify part of the email address (for example), leaving Gmail with a rather broad brush to scoop up all emails relating to that domain. For example, instead of , a wildcard would be *@amazon.com. So, in this case, the star indicates that you want all Amazon.com emails triggered by the filter, instead of only ones by . However, bear in mind that wildcards can lead to too many emails falsely triggering the filter, as you’re not being specific enough. No, Gmail filters are not case-sensitive. Whether they’re upper-case or lower-case makes no difference. Can you set up email rules in Gmail?You can create rules for your Gmail account with the help of filters. As the name suggests, their purpose is to filter future emails according to specific criteria. For example, you can choose to receive your emails to your archive, label, star, or even the trash.
How do I automatically move emails to a folder?In the Create Rule dialog box, select one or more of the first three checkboxes. In the Do the following section, if you want the rule to move a message to a folder, check the Move item to folder box, then select the folder from the Select Folder dialog that pops up, and then click OK. Click OK to save your rule.
Can you Create a rule in Gmail to move emails to a folder?To automatically move emails to a folder in the HTML version of Gmail on iOS or Android: Click the “Create a filter” option next to the search bar. Choose search criteria to specify which emails will be affected by the filter. Test the search criteria by clicking on the “Test Search” button.
How do you Create email rules?Rules allow you to move, flag, and respond to email messages automatically.. Right-click an existing message and select Rules > Create Rule.. Select a condition, and what to do with the message based on the condition. ... . When you're done creating the rule, select OK.. |