Use this method when you know the email address (Hampshire or otherwise) of everyone with whom you are sharing. Show
Share a single item using a linkUse this method when you don’t know everyone’s email address, aren’t sure if they all have a Google account, or simply want a document to be more widely available. You can have the link only available to the Hampshire community, or to the whole world.
Sharing a FolderIf you plan to collaborate with a group of people on a recurring basis, such as within a department or for a class, we strongly suggest creating a shared folder or a shared drive (see below). Then every item placed in this folder will automatically be shared with the group. Create a folder
Then, share the folder:
Shared DrivesShared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done. Not sure whether to use My Drive or a shared drive?Ask yourself these questions:
If you answered "yes" to both questions, creating a new shared drive is a good idea. If the files are for a variety of projects, create multiple shared drives. For a comparison of My Drive and shared drives, see Differences between My Drive and shared drives. View What can you do with shared drives? to get started Changing ownership of a file or folderYou may want to assign someone else to be the “owner” of a file or folder. The owner has complete control over access, visibility, and can choose to delete the file. How to change ownersYou can change who owns a file or folder in Drive.
Transferring ownership to or from a non-Hampshire Google accountSome of us may have Hampshire-related documents “owned” by a personal Google account. A best practice would be to transfer these items to be owned by your Hampshire account. While you can transfer ownership between Hampshire College accounts, you can’t transfer ownership to or from a non-Hampshire account! Unfortunately, the only workaround at this time is to download all the files from your personal account onto your computer, and then re-upload them when logged into your Hampshire account. If you're thinking about transferring files, have a look at Google's Takeout service; it provides options for downloading an archive of all your data, including Drive files. How do you create a Google Doc to share?How to share a Google Doc. Click "New" to create a new document or "My Drive" to select a document from your Drive. ... . Click the "Share" button. ... . Type in the email addresses of your recipients. ... . Choose an editing permission in the drop-down, click "Notify people," type a message, and hit "Send.". How do I make a Google Doc editable by multiple users?Sheets:. Open the file you want to share (that you own or have edit access to).. Click Share.. Enter the email addresses or groups that you want to share with.. Choose what kind of access you want to give people: Editor, Commenter, or Viewer.. Click Send.. How do I set up a Google Doc?To create a new document:. On your computer, open the Docs home screen at docs.google.com.. In the top left, under "Start a new document," click Blank. .. How does Google Docs work for sharing?Share a single item using a link
Open a file in Google Docs, Sheets, or Slides. In the top right corner, click Share. Click "Get shareable link" in the top right of the "Share with others" box. To choose whether a person can view, comment, or edit the file, click the Down arrow next to "Anyone with the link."
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